Retreat Minutes

February 10, 2009

Island Lake County Park

Present: Joyce Figueroa de Raschke, Crystal Gray, Jolene Culbertson, Marvin McKinney, Ronnie Mullins, Sue King, Leslie Wiltse, Jody Stewart, Jackie Brown, Barbara Chandler-Young, Pam O'Neil-Allan, and Joan Taie, Administrative Coordinator.

The Retreat started at 9:00, chaired by Joyce Figueroa de Raschke. Introductions were made.

Sub Committees: A review of and discussion re; the various sub committees took place.

Education: Jolene reported that there is not a committee, that she speaks to groups in the community who request education / speaker re; DV, SA, or interpersonal violence.

Faith: No recent activity. Debbie Brockman plans to get involved and chair the committee.

Membership: Joyce reported that there is not a specific committee and that she fields calls re; membership.

Minority Services: Has merged with La Mesa La Donde.

Perpetrator Treatment / Victim's Services: Oudy is the new chair of this committee. Meeting schedule was not known.

RESPECT: Crystal and Pam reported that the committee is "going strong". A Teen Dating Violence workshop is scheduled at Olympic College on 2/20/09. Filming of the video of the play re; teen dating violence will take place in March. Meetings are the 2nd Tuesday of the month from 9-11 at Monica's Bakery in Silverdale.

Triple Play: Barbara reported that the committee is very active. Barbara is planning on looking at the Fatality Review process, and committee trips to Drug Court, Kitsap Mental Health Services, and Kitsap Recovery Center. The committee meets in Silverdale at Monica's Balery on the 4th Wednesday at 10 am.

Joyce led discussions about:

Quarterlies: Barbara suggested that Jake Fawcett from WSCADV could speak about the statewide Fatality Review process. A tentative date was set for 4/28 at Crossroads Church. Barbara will contact Jake and Joan will schedule the Church. A DVTF Board meeting will take place prior to the Quarterly; meeting from 4-6, Quarterly from 6-8pm.

Newsletter: Joan has been putting the Newsletter together with whatever info/articles are given to her. There is a link on the website to the newsletter.

Advertising: Who is our target audience and how do we best target them??????

Summit: Brief discussion of Summit purpose.

Nan Stoops from WSCADV spoke from 10-12 re; Roles and functions of Board members of non-profit Boards. 3 handouts were included with her presentation (which will be available at the next Board meeting). Nan told us we are more of an informal task force with network connections and we don't really function as a formal Board-which was not a criticism.

Handout 1: Levels of Individual Board Member Involvement….Active participation of the governing Board involves the following:
1. Fiduciary responsibility: Paying attention to $ that comes in and $ that goes out.
2. Legal responsibility: Contractual relationships with funding sources, employees, vendors, and the community.
3. Ambassadors of the mission: Able to state the mission and what it means to you. Make sure our message is fine tuned so we can take it back to the community.
4. Moral responsibility: To make sure the Task Force is in line with the Mission and goals of the Task Force.

Handout 2: Ten Basic Responsibilities of Nonprofit Boards A summary of the discussion from this handout is as follows: Bring Task Force into alignment with the goals of the Task Force. Re-visit the goals and eliminate the ones that don't fit. The Board should be making donations and actively seeking donations…donation jars called "Social Change" jars should be passed out at all meetings and activities of the Task Force. The Board needs to get comfortable with this… The Bylaws need revision.

Handout 3: Responsibilities of Individual Board Members this handout can be used by each Board member to evaluate their own performance/participation on the Board.

Discussion during lunch:

Joyce passed out the evaluations that each Board member needs to do for compliance with our County contract. Joan will also e-mail those to all members. Please get them back to Joan.

Minutes from January meeting were approved.

Profit and Loss statement was briefly reviewed. Let Joyce know if any concerns or feedback.

A "Social Change" jar was sent around the group and $40+ was collected!!!!!!!!!!!!!!!

Retreat ended at 1 pm due to SNOW, with the awareness that not all topics had been covered or discussions finished.

Submitted by,
Jolene Culbertson